Extension Program Ast

  • University of Florida
  • United States
  • Oct 8, 2021
Full Time - Continuing

Job Description:

Classification Title:

Extension Program Assistant

Job Description:

Administrative Duties – 45%

Assist with the following: (a) volunteer enrollment and screening requirements; (b) club management and charter status; (c) registration and enrollment of 4-H program participants. Update and disseminate 4-H correspondences and reports. Update and properly maintain 4-H club and individual membership documents, program participation records, group enrollments and financial transactions/records. Prepare monthly and yearly reports as required, including but not limited to reports associated with Affirmative Action, ES 237 and UF Revenue Enhancement (182) budget. Provide monthly contact records to 4-H Youth Development Agent for state reporting requirements.

Program Delivery – 30%

Plan, organize, schedule and conduct a variety of program activities and events. Prepare and distribute 4-H marketing materials (e.g., print materials, visual aids, or power point presentation) and update 4-H website. Attend local, district, and state activities and events in place of the 4-H Youth Development Agent. Help maintain existing members, volunteer, and recruit new members and volunteers making all reasonable efforts to meet Affirmative Action Compliance Standards and University of Florida’s Youth Protection Policy.

Travel – 15%

Travels according to the UF/IFAS Extension Florida 4-H Youth Protection Policy. Travel includes taking youth to county, district and state events.

Training – 5%

Develops and improves knowledge of 4-H youth development subject matter, becomes more proficient in determining clientele needs, understands various methods of reaching and teaching clientele, and develops proficiency in using 4-H youth development materials via participation in orientation training, continuous on-the-job training and self-study.

Other Duties – 5%

Performs other duties as assigned by 4-H Agent, CED and Office Manager

Expected Salary:


Minimum Requirements:

High school diploma or equivalent.

Preferred Qualifications:

Strong written and oral communication skills, to include accuracy; attention to detail; creative writing and ability to write correspondence, publications, and press releases as required.

Strong organizational, time-management skills and ability to handle multiple projects at the same time.

Ability to work with and instruct youth through innovative and non-formal methods.

Experience working with diverse youth and adult audiences.

Ability to interact with the public in a positive and effective manner to establish and maintain effective working relationships.

Skill in planning a variety of programs for the target audiences.

Knowledge of records and finance management principles.

Skill in the use of standard office equipment and computer software applications/ equipment.

Special Instructions to Applicants:


Verbal and written instructions for training purposes, program delivery, and procedural forms. Additional instructions on an as-needed basis. Must be able to work independently and in a team. This position reports directly to the 4-H Agent. The County Extension Director and Office Manager supervises this position indirectly.


Typical schedule is Monday through Friday, 8:00 AM to 4:30 PM. However, this position will require irregular work hours after 4:30 PM or weekends as requested by the immediate supervisor.


Must possess and maintain a valid Florida driver’s license and any other endorsements necessary to legally operate vehicles used while assigned to this position for the purposes of travel to county, district and state events and other duties assigned.

Background check and fingerprinting required along with completion of the University of Florida’s Youth Protection Training Certificate (#YCS800).

15-Passenger Van Training

Other continuing education certifications deemed necessary for UF/IFAS employment.


Work has some exposure to environmental changes (e.g., outdoor weather, field conditions, extreme noises, odors, and/or dust) or discontented clientele.


This position may have some exposure or risk to physical health and/ or physical safety (e.g., instructional use of firearms and watercraft equipment, occasional work with livestock, etc.).


Stooping, sitting, crouching, walking, grasping, hearing, talking, seeing up close, seeing far away, kneeling, reaching, pulling, standing, finger movement, repetitive motions, depth perception. Depending on assignment, may require frequent lifting and pushing of 10-25 pounds and occasional lifting and pushing of up to 50 pounds.


Work with immediate supervisor and Florida 4-H personnel when implementing policies pertaining to volunteer screening requirements and interactions with youth.


Contacts are typically with co-workers, county personnel, teachers and students, volunteer groups, elected and appointed officials, media representatives, community-based organizations, governmental agencies, and members of the general public.

Contacts are typically to provide services, to give or exchange information, or to resolve problems.


Verifies and monitors UF/IFAS Extension Fund 182 (revenue enhancement) and UF procurement card (Pcard) transactions for accuracy.


Collect and protect confidential information pertaining to volunteer applications/enrollment and youth member enrollment/health records.


Assist the 4-H Extension Agent to evaluate ongoing programs and develop new programs to serve the community.

In order to be considered, you must upload your cover letter and resume.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

This is a time-limited position.

The University of Florida is an equal opportunity/affirmative action employer and is committed to increasing the diversity of its faculty. We welcome nominations of and applications from anyone who would bring additional dimensions to the university’s research, teaching and clinical mission, including women, members of minority groups, protected veterans and individuals with disabilities.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No