Office Assistant

 
  • University of Florida
  • United States
  • Apr 21, 2021
Part Time - Continuing

Job Description:

Classification Title:

Administrative Support AST I

Job Description:

Programmatic Support

  • Make copies, files, and other routine paperwork necessary to support the program.
  • Assist with program preparation, including but not limited to, making copies, shopping for food, preparing food, preparing program materials, and creating displays for public health events.
  • Prepare and submit evaluation paperwork, as needed.
  • Help coordinate with HR for hiring.

Fiscal Operations

  • Understand policies and procedures related to time worked, leave, travel, and personnel, and purchasing.
  • Assist EFNEP Supervisor/Agent with review of fiscal and personnel paperwork, including time and labor, monthly travel reimbursement and receipts for accuracy and completeness.
  • Prepare and send paperwork to state office.
  • Keep appropriate files of all fiscal and programmatic paperwork.
  • Order supplies and materials as needed.
  • Assist EFNEP Supervisor/Agent with checking in deliveries, maintaining inventory, and keeping supplies organized.

Programmatic Reporting

  • Assist EFNEP Supervisor/Agent with compilation of monthly report for state office.

  • Assists EFNEP Supervisor/Agent with mid-year, end of year, and other reports as required.

Communications

  • Answer telephones, compose letters and emails, assist with planning meetings and monitoring calendars for all EFNEP employees in the county.

Other duties as assigned by supervisor.

COMPETENCIES

Expected Salary:

$15.00/hour

Minimum Requirements:

High school diploma or equivalent and one year of relevant experience.

Preferred Qualifications:

Strong working knowledge of basic computer programs, including Word, Excel, and PowerPoint. Familiarity with Zoom and MS Team preferred. Ability to use equipment/hardware: desktop pc, laptop, copier/scanner/fax, and calculator. Reliable daily transportation. Ability to work flexible part time hours.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is a TEAMS Part-time position in Hillsborough County. 20 Hours per week, Monday through Friday.

This is a time-limited position.

Health Assessment Required:No