Academic Programs Officer, Scheduling

  • The University of Melbourne
  • Australia, Vic
  • Jul 10, 2024

Job Description:

Job no: 0063149
Location: Parkville
Role type:Full-time; Fixed-term (August 2024 to 31 March 2025)
Faculty:Medicine, Dentistry and Health Sciences
School:Melbourne Dental School
Salary:UOM 5 – $83,159 - $95,518 p.a. plus 17% super

  • Support the Timetabling Transformation project in the Melbourne Dental School through data collection, process documentation, and stakeholder relationship management.
  • Opportunity to foster innovation and continuous improvement within the Academic Programs team while contributing to a transformative project.
  • Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role
Academic Programs Officer is responsible for supporting the Timetabling Transformation project within the Melbourne Dental School as part of the Academic Programs team. Key responsibilities include providing administrative support, data collection, and process documentation, as well as maintaining relationships with stakeholders. Reporting to the Project Manager, the position also supports broader Academic Programs tasks and promotes continuous improvement and teamwork.

Your responsibilities will include:

  • Data collection and data entry for current and future timetabling activities by following the Project timelines
  • Work collaboratively with members of the Academic Programs team, promote a supportive work environment, and foster a commitment to teamwork.
  • At times, and if related to the project, provide support to School committees
  • Maintain a sound knowledge of current University Policy and Procedures, and reliably follow these or provide compliant advice to others

Who We Are Looking For
The successful candidate will have strong organisational and problem-solving skills, a keen learner with good work ethics, experience in administrative roles requiring project support and data collection, and high-level interpersonal, written, and verbal communication skills with a strong customer service ethic. They will demonstrate the ability to work independently on diverse tasks while being an active team member, and possess advanced computer literacy, including the use of MS Office suite and other applications like Qualtrics and Zoom.

You will also have:

  • A completed degree with substantial relevant experience, or an equivalent combination of relevant experience and or education and training
  • Experience in a complex organisation, preferably within a university setting
  • Demonstrated experience in an administrative role that required project support, data collection and the production of high-quality documents

For further information regarding responsibilities and requirements, please refer to the attached PD.

This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – Melbourne Dental School
The Melbourne Dental School has a strong tradition in dental research and an established international reputation in several research areas. Research in the School is an integral component of staff and student activities underpinning both the undergraduate and graduate curricula. The major research activities of the school are conducted via three divisions and four major research groups, which range translational biomedical science to clinical studies, pedagogical research. The Head of School joined the University of Melbourne in 2020 and is leading a program of change within the School focusing on strategic reviews of education, research and organisational structure, known as MDS’25.

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.   

Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -

Join Us!
If you feel this role is right for you, please apply with the following documents: 

  • Resume
  • Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.

If you have any questions regarding the recruitment process, please feel free to contact Brett Verity via email at, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Please note that in the event of sourcing a suitable candidate, the closing date for applications may be brought forward, and the job vacancy may be closed. Therefore, we encourage interested individuals to submit their applications promptly.