Job Description:

Job no: 0043943
Location: Parkville
Role type: Full-time; Continuing
Faculty: Faculty of Medicine, Dentistry and Health Sciences
Department/School: Melbourne School of Psychological Sciences
Salary: UOM 5 – $79,961 – $91,844 p.a. plus 17% super

• Work in a collaborative and dynamic multi-disciplinary team.
• Contribute to student experience – make a real impact!
• Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role

The Academic Programs Officer is a member of the Academic Programs Team in the Melbourne School of Psychological Sciences. The team works collaboratively to deliver a range of support functions to academic staff across the school. In consultation with the Academic Programs Coordinator, the position facilitates administration of all coursework and graduate research programs, ensuring equity of experience for all students in liaison with the relevant clinical and departmental contacts and assists in the development and maintenance of key relationships with other organisational stakeholders.

The Academic Programs Officer is responsible for the management and administration of academic programs in the School and for the day to day coordination of the activities associated with these programs.

Your responsibilities will include:

• Provide high level support for academic staff members in relation to teaching matters.
• Responsible for preparing examination board information, and for organising supplementary assessment on the recommendation of Boards of Examiners.
• Responsibility for examination, special consideration and result processing procedures in line with university policy including the need for confidential management of student records.
• Provide administrative support on research experience program (REP) and graduate research matters including admissions, enrolments.
• Respond in a timely and professional manner to a range of face to face, phone and email enquiries from current and prospective students and also staff, including monitoring and responding to generic email inboxes.

Who We Are Looking For
To be successful in this role you will have excellent communication skills, with the ability to develop positive working relationships with a range of stakeholders. You will also demonstrate excellent organisational skills, which enable you to manage competing demands in a dynamic environment, with a high degree of accuracy.

You will also have:

• Undergraduate qualification in a relevant discipline and or equivalent mix of education and relevant experience.
• Ability to effectively liaise and negotiate with diverse stakeholders, both internal and external.
• Demonstrated knowledge of relevant legislation, policies and procedures and systems.
• Demonstrated experience with client management systems /databases.

For further information regarding responsibilities and requirements, please refer to the attached PD.

This position requires the incumbent to hold a current and valid Working with Children Check to ensure the University provides a safe environment for everyone.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – Melbourne School of Psychological Sciences

The Melbourne School of Psychological Sciences is one of six schools within the Faculty of Medicine, Dentistry and Health Sciences. It is consistently ranked one of the top Schools of Psychology in Australia and was ranked 17th in the world in the 2022 QS global rankings. The School is undergoing vigorous growth and attracts some of the best students nationally and internationally to its broad range of accredited undergraduate, graduate, professional programs as well as its comprehensive research programs.

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact the email address listed at the bottom of the page.

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents:

• Resume
• Cover Letter outlining your interest and experience
• The responses against the Selection Criteria^ (found in the Position Description)

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

If you have any questions regarding the recruitment process, please feel free to contact Katie Robertson via email at Faculties-TA@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.