Job Description:

Job no: 0059146
Location: Parkville
Role type: Full time; Fixed-term for 12 months
Faculty: School of BioSciences
Department/School: Faculty of Science
Salary: UOM 5 – $79,961 - $91,844 p.a. plus 17% super

• Exciting opportunity to support Operations within a complex organisation!
• Grow your outstanding administrative skills and knowledge of project administration further
• $79,961 - $91,844 p.a, 17% super, benefits and a flexible hybrid work environment

About the Role
Reporting to the School Operations Manager, the Operations Project Officer will perform a broad range of high-quality administrative supports to the school, provide job-share executive support services to the Head of School, and undertake projects related to the improvement of operational activities.

The Operations Project Officer is responsible for providing secretarial and administrative support of a high standard to the Head of the School. This role includes the delivery of prompt, quality service to all who interact with the office of the Head and acting as the primary contact within the school for processing of staff recruitment and visitor appointments.

The Operations Project Officer will also support the School Operations Manager, playing a key role in identifying process improvement opportunities and taking responsibility for projects to plan and implement these.

The incumbent will work as part of the professional staff team that provides high quality administrative services to the school, coordinating the school’s events, newsletter, and maintaining the School.

About You
We are looking for an outstanding administrator with demonstrated knowledge of project administration. Although not essential, the ability to analyse, plan, and review workflows and processes to ensure efficient service delivery e.g. business process management and re-engineering will be highly regarded.

You will have:

• Relevant experience and/or education/training in providing operational, administrative and secretarial support.
• Demonstrated knowledge of project administration.
• Excellent interpersonal and communication skills and ability to deal with a range of people internal and external to the University, and the ability to work with people from diverse cultural backgrounds.
• Excellent written and oral communication skills in order to provide accurate and informed advice in a sensitive manner.
• Outstanding computer skills, including the Microsoft suite.
• Exceptional organisational time management skills, including demonstrated ability to prioritise tasks effectively.
• Demonstrated self-motivation and flexibility in responding to changing work priorities, with the capacity to work independently and as a member of a team.
• Experience in providing support to a range of committees.

Work Rights
To be considered for this role you must have current valid work rights for Australia.

Your New Team - School of BioSciences
The School of BioSciences was formed in 2015 through the amalgamation of the School of Botany and the Departments of Genetics and Zoology thus bringing together a critical mass of 160 Academic staff and 240 Research Higher Degree students undertaking world class teaching and research in the biological sciences. Academics within the School are aligned to 2 research domains - Ecology & Evolutionary Biology and Molecular, Cellular & Developmental Biology. Through cross-disciplinary collaborations within the School and with external partners the School is a major recipient of grant and contract funding.

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

Be Yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community. For more information, please visit our Diversity and Inclusion page.

We encourage and welcome applicants from diverse backgrounds.

We are dedicated to ensuring barrier-free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact us at [email protected].

Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.
We recognise that reconciliation is central to our purpose. For more information, please visit our Reconciliation page.

Join Us!
If you feel this role is right for you, please apply with the following documents:

• Resume
• Cover Letter outlining your interest and experience
• The responses against the essential Selection Criteria^ (found in the Position Description)

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

Position Description: 0059146_School Operations Project Officer_PD.pdf

Applications close: SUNDAY 11 JUNE 2023 11:55 PM AUS Eastern Daylight Time