Students and Programs Coordinator

  • The University of Melbourne
  • Australia, Vic
  • Jan 19, 2023

Job Description:

Job no: 0040012
Location: Parkville
Role type:
Full time; Continuing
Medicine, Dentistry and Health Sciences
Department/School: Department of Medical Education, Melbourne Medical School
UOM 6 – $89,182 – $96,536 p.a. plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About the Department of Medical Education, Melbourne Medical School
The Department of Medical Education was established as a department within the Melbourne Medical School in 2015. It has responsibility for the delivery of the Doctor of Medicine (MD) course, research in medical education and a range of professional development postgraduate and non-award programs.

As the first Australian professional entry masters level program, the Melbourne MD creates a new benchmark in 21st century medical education. It delivers advanced clinical and academic training to ensure students are prepared for the challenges of a high-quality medical internship. The MD is a 4-year program with an intake of approximately 350 students per year. The degree is delivered through our Parkville campus, metropolitan and rural Clinical Schools, partner organisations.

About the Role
The Students and Programs Coordinator is a member of the Academic Programs Team in the Department of Medical Education, playing a key leadership role in the delivery of the redesigned Doctor of Medicine (MD). Since its inception in 2011, the Melbourne MD has undergone continual revision. Each year students will enrol in a Discovery Subject alongside their core clinical subject. From a suite of modules, students can choose the teaching and learning content they will undertake in this subject that best meets their interests. The outcomes of the Discovery subjects become more applied and integrated as students progress through the course. Each MD student will have their own unique MD course.

The Students and Programs Coordinator portfolio includes support for one or more of the 4 years of Doctor of Medicine subjects, development, delivery and evaluation within the redesigned Doctor of Medicine. The role requires a dedicated team player and a dynamic leader, who is able to manage complexity, with a desire to contribute to an exciting curriculum advance in medical education.

This position is broad in scope and requires a high degree of initiative and self-management to deal with the range of functions and tasks involved. The incumbent will be responsible for ongoing reviews, benchmarking and improvements of administrative processes and communication strategies, in consultation with the clinical sites. As a coordinator in the Academic Programs Team, the incumbent will be required to provide leadership within the network. They will need to possess well-developed organisational, time management and problem-solving skills. They will be required to use initiative and be responsive to the needs of the School.

Responsibilities include:

About You
You will have extensive experience in an administrative role that required coordination of a range of complex functions and provision of advice about policies and procedures. Your excellent interpersonal, written and verbal communication skills includes the ability to provide advice and support to a range of stakeholders at all levels, and the production of high-quality documents and publications.

You will also have:

To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

Please note: To be considered for this role you must have current valid work rights for Australia.

About the University
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

Benefits of Working with Us
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

To find out more, visit

Be Yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

Join Us!
If you feel this role is right for you, please submit your application including a brief cover letter, your resume and your responses against the selection criteria^ (found in the Position Description) for the role.

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact us at [email protected].