Administrative Officer - Child Safety Operations North (516452)

Job Description:

From 3 October 2022, Department of Education has joined with colleagues in the Department of Communities to form the Department for Education, Children and Young People.

This is a Department built entirely for children and young people and their communities. Our ultimate goal is to work together to ensure that every child and young person in Tasmania is known, safe, well and learning.

The child is at the centre of everything we do and the way we do it.

In the short term, you may still see references to Department of Communities and Department of Education as we transition. We are working together to build our strategy and our culture and values. This work will be continuing into 2023, and we want all staff to be involved in this.

It's an important time to join a dynamic new department.

Period of employment / Hours:

Permanent full-time (76.00 hours per fortnight) day work (part-time hours may be considered by negotiation)

• Please note: Other permanent full-time and part-time vacancies, and fixed term full-time and part-time vacancies, that may arise in the near future may also be filled from this selection process.

Location:

Services for Children and Families - Business Coordination and Innovation - Business Operations - North

About the role:

• Undertake the provision of office support services to the Services for Children and Families Division.
• Maintain efficient record keeping, including maintaining information systems, and the preparation of sensitive and complex file redactions.
• Undertake a range of financial and administrative duties including maintaining finance records, in accordance with relevant service standards, legislation and Departmental policies and procedures.
• Provide high standard customer focused telephone and reception services.

About you:

• Knowledge of and experience in sound office management practices along with a high standard of administrative and clerical skills, together with highly developed computer skills including competency in the use of word processing, spreadsheet, and database packages. Experience with electronic document management and/or financial management systems is also preferred.
• Well-developed interpersonal, organisational and communication skills, with the demonstrated ability to interact effectively, courteously, and discreetly with clients, stakeholders, managers and staff.
• Good coordination skills with the ability to exercise initiative, judgement and discretion relating to working in a professional statutory environment. Ability to troubleshoot and investigate issues and anomalies and proactively contribute to resolution and improvement of activities.
• Note : - Please refer to the Statement of Duties for ALL the selection criteria of this position to address in your application.

Statement of Duties and a reference guide to assist with applying online can be found here:

Statement of Duties (PDF) :

Statement of Duties (Word) :

Information for Applicants (PDF)

Essential Requirements:

• Current Tasmanian Working with Children (Vulnerable People) Registration (Employment type)
• The cost associated with obtaining a Tasmanian Registration to Work with Vulnerable People (Registration Status - Employment) is the responsibility of the individual.

The Head of the State Service has determined that the person nominated for this job is to satisfy a pre‑employment check before taking up the appointment, on promotion or transfer. The following checks are to be conducted:

• 1. Conviction checks in the following areas:
  • a) crimes of violence
  • b) sex related offences
  • c) serious drug offences
  • d) crimes involving dishonesty
  • e) serious traffic offences (If Driver's License is an Essential Requirement )
• 2. Identification check
• 3. Disciplinary action in previous employment check.

How to apply

Electronic submission of application is preferred, please click the 'Apply Now' button.

Your application to the vacancy must be submitted as a Short Form Application (SFA)

Applicants should complete:

• a two-page statement addressing the selection criteria.
• a resume that contains relevant personal details and work history.
• SFA Frequently Asked Questions (FAQs) for Applicants : (image) SFA_Applicant FAQ.docx

All applicants are required to supply a valid email address with their application for the purposes of email communication.

Applications should be made via the Apply Now button and submitted online by 11.30pm AEDT on the advertised closing date.

For support in submitting your application and reasonable adjustment requests: please email [email protected]

Applicants needing more information are encouraged to request specific details of the vacancy from the Contact Person.

Name: Roslyn Pickett

Title: Manager - Business Operations

Email: [email protected]

Phone: (mob) 0419 334 110