Job Description:

Job no: 0058226
Location: Parkville
Role type: Part time (0.4FTE); Fixed term for 2 years
Faculty: Faculty of Medicine, Dentistry and Health Sciences
Department/School: Department of Critical Care
Salary: UOM 5 – $76,886 – $88,312 p.a. (pro-rata for part-time) plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About - Department of Critical Care

https://medicine.unimelb.edu.au/critcare

The Department was established in January 2021 and is based in Parkville, in the Melbourne Medical School, with activity at all key hospital sites. The Department of Critical Care forms the focus for academic activities in anaesthesia, perioperative and pain medicine, emergency medicine and intensive care medicine for the University of Melbourne and the related precincts.

About the Role
The Academic Support Officer is one of a small team responsible for the administration of coursework programs in the Department of Critical Care, Melbourne Medical School. The Academic Support Officer will be responsible for the administration and support of a portfolio of subjects and related activities, within the Department in coordination with teaching staff, the School’s Academic Programs Manager, the Faculty Teaching and Learning Unit and University Services.

Responsibilities include:

• Provide administrative support relating to the student lifecycle, such as: course promotion, preparing and submitting subject and course change forms, student orientation, enrolments, timetabling, assessment, results, progression, accurate and timely results input, upload and certification, special consideration process management, database management, collection and reporting of student feedback, Canvas (LMS) support, reimbursement of course-related expenses, and responding to student and staff enquiries.
• Provide secretariat support to relevant Boards of Examiners and Teaching Committees and organise relevant meetings as required. Provide advice to these meetings on procedural matters.
• Keep abreast of current University academic policy and procedures and comply with local procedure and practice. Provide advice to academic staff and students on academic policy and procedure and identify where there is a gap in such policy and procedure and refer the matter to supervisor.
  

About You
You will possess excellent planning, people and time-management skills and the ability to give informed advice to Subject Coordinators, professional and academic staff and students, based on relevant policy and procedure. Your excellent attention to detail, commitment to accuracy, capacity to work both independently and as part of a team in a service-oriented environment, including the ability to exercise judgement and initiative will be highly valued.

You will also have:

• Completed an undergraduate tertiary qualification or an equivalent combination of relevant experience and/or education/training
• Highly developed administrative and organisational skills with the capacity to work both independently and as part of a team in a service-oriented environment, including possessing the ability to exercise judgement and initiative.
• Excellent planning and priority management skills with the ability to schedule and prioritise a range of tasks, manage time effectively and work to fixed deadlines in a changing environment.
• Excellent written communication skills including the ability to prepare reports, committee papers, agendas and minutes, correspondence and student information guides.

To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

Please note: To be considered for this role you must have current valid work rights for Australia.

About the University
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

Benefits of Working with Us
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

• Flexible working arrangements, generous personal, parental and cultural leave
• Competitive remuneration, 17% super, salary packaging and leave loading
• Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
• Discounts on a wide range of products and services including Myki cards and Qantas Club
• Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, visit https://about.unimelb.edu.au/careers/staff-benefits.

Be Yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

Join Us!

If you feel this role is right for you, please submit your application including a brief cover letter, your resume and your responses against the essential selection criteria^ (found in the Position Description) for the role.

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact us at [email protected].