Job Description:

Job no: 0038159
Location: Parkville
Role type: Full-time with the option for Part-Time (0.8 FTE); Continuing
Faculty: Medicine, Dentistry and Health Sciences
Department/School: Planning and Performance Unit
Salary: UOM 7 – $98,402 – $106,519 p.a. plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About the Faculty of Medicine, Dentistry and Health Sciences
The Faculty of Medicine, Dentistry and Health Sciences is the University of Melbourne’s largest faculty generating revenue of $850m+ per annum in teaching and research revenues. The faculty is an appreciative recipient of significant philanthropic support for medical and health research and student scholarships. The faculty has strong strategic ambitions, and in turn dedicates a significant amount of resource to stimulating its aims in teaching, research and community engagement.

About the Role
The Faculty Gifts Coordinator is responsible for overseeing the effective application, administration and management of endowed and donated funds. The University has a fiduciary responsibility to properly handle donor-restricted gifts which requires rigorous oversight through the University business systems.

The role resides within the Faculty Planning and Performance team and requires close interaction with the Advancement and Research Units, Faculty Schools and Departments as well as University Services in relation to trust and gift administration. Integral to the role is the provision of quality advice to support gift implementation and forward planning and budgeting for optimal fund utilisation and donor impact.

Responsibilities include:

• Provide proactive advice and education on best-practice management that enables impactful use of all gift funds
• Prepare matters, including agenda, and items for consideration and analysis for the Faculty Gifts Committee papers and other relevant Faculty Committees, assisting in the assessment of faculty priorities in relation to the disbursement from trusts, long-term and expendable gifts and including the identification of emerging issues
• Establish and maintain necessary systems to record the annual decisions, details of expenditure, award recipients, history of donor, expenditure and spend down plans for each gift related to student awards
• Provide timely and relevant guidance to Heads of Department and Heads of School as to the best practicable application of funds in keeping with University Gift Policy, relevant procedure, and donor intent

About You
You demonstrate the ability to understand the compliance issues relating to the administration of gift agreements and the importance of philanthropy. You also demonstrate the ability to plan and coordinate activities, prioritise, monitor and evaluate workflows, and continually assess and improve effectiveness of financial processes. Your high-level written and verbal communication and interpersonal skills give you the ability to liaise and present information effectively to people at all levels.

You will also have:

• Degree qualified in a relevant discipline and or equivalent mix of education and significant relevant experience
• Committee planning & organisation skills, preparing & distribution of papers, managing invites, attendance and contributions at meeting
• Significant understanding of Student awards and administration processes for approvals, advertising and awarding
• Demonstrated project management skills, including an ability to work with constraints to achieve financial targets
• High level ICT skills including an excellent knowledge of Microsoft 365 particularly SharePoint & OneNote, and experience with fundraising/relationship management databases

Please note: To be considered for this role you must have current valid work rights for Australia.

About the University
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

Benefits of Working with Us
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

• Flexible working arrangements, generous personal, parental and cultural leave
• Competitive remuneration, 17% super, salary packaging and leave loading
• Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
• Discounts on a wide range of products and services including Myki cards and Qantas Club
• Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, visit https://about.unimelb.edu.au/careers/staff-benefits.

Be Yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

Join Us!
If you feel this role is right for you, please submit your application including a brief cover letter, your resume and your responses against the first 5 selection criteria^ (found in the Position Description) for the role.

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact us at [email protected].