Digital Library of the Caribbean (dLOC) Communications Assistant - Communications Assistant

  • University of Florida
  • United States
  • Sep 11, 2022
Full Time - Continuing

Job Description:

Classification Title:

Communications Assistant

Job Description:


As a core team member on the “Revitalizing the Digital Library of the Caribbean” initiative, supported by the Andrew W. Mellon Foundation, the Communications Assistant will support both day-to-day and specialized activities in support of an international, collaborative program. This full-time, time-limited position will be responsible for communications, meeting planning and facilitation, and technical work such as repository ingest and accessibility review. In addition, the position will support copyediting and other needs related to digital publications and reports created over the course of the grant project.

As a member of the Digital Partnerships & Strategies Department, the dLOC Communications Assistant joins a team whose functional responsibility spans many core areas and that is intentionally designed to create, sustain, and foster productive partnerships for shared goals. The department leads [email protected], a program to publish scholarly, educational, and creative works for a range of audiences.

To support all students, staff and faculty, and foster excellence in a diverse and collaborative society, the Libraries are actively seeking candidates who bring culturally-rich lived experiences to work with individuals of diverse backgrounds, experiences, races, ethnicities, genders, sexual orientation, and perspectives.


  • Updates program website with news and other relevant content.
  • Co-manages production of dLOC newsletter, including writing content.
  • Creates occasional social media content with guidance from Social Media Manager.

Digital publishing

  • Copyedits and proofreads topical program guides, educational resources, and other content as needed.
  • Undertakes content formatting and reviews adherence to accessibility requirements, including creation of alt text.
  • Supports development and maintenance of style guide.
  • Collaborates with department colleagues to disseminate published content to relevant audiences.

Content curation and review

  • Uploads deliverables (including public reports, guides, educational materials, etc.) to dLOC.
  • Describes material according to dLOC metadata guidelines.
  • Assesses usability of digital content and corrects issues as needed.
  • Makes recommendations to improve workflows.
  • Coordinates with other staff and external consultants to ensure translation as appropriate.

Meeting coordination

  • Coordinates and schedules meetings with dLOC partners and other stakeholders.
  • Shares notetaking and facilitation responsibilities with other staff.
  • Collaborates with fiscal staff as needed to process reimbursements and honoraria.

Other duties as assigned

  • Participates in other departmental activities, including public service and special projects as assigned.
  • Participates in staff development opportunities as needed.
Expected Salary:

$16.52 minimum hourly rate; The Smathers Libraries offer a salary commensurate with experience and credentials

Minimum Requirements:

Bachelor’s degree in an appropriate area; or an equivalent combination of education and experience.

Preferred Qualifications:
  • Experience developing communications materials, for instance for scholarly or educational projects (e.g., blog posts, press releases, social media, etc.).
  • Working knowledge of website content management systems or publishing platforms such as WordPress.
  • Experience in academic publishing environment, including areas such as copyediting.
  • Commitment to contributing to a respectful and caring community for all, including individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives.
  • Evidence of excellent interpersonal skills including oral and written communication.
  • Strong oral and written communication skills.
  • Ability to work both independently and collaboratively to accomplish goals.
  • Flexibility, and ability to adapt and work in a rapidly changing academic environment.
  • Basic computer skills and experience with Microsoft Word and Outlook.
Special Instructions to Applicants:

Application Process

To apply, submit

  • a cover letter detailing your interest in, and qualifications for this position
  • your current resume or CV
  • a list of three references including their contact information (telephone number and email address)

Aapplications will be reviewed as received. Submit all application materials through the Jobs at UF online application system. If you have any questions or concerns about this process, please contact Tina Marie Litchfield, George A. Smathers Libraries Human Resources Office, at [email protected].

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

This is a time-limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No