OPS Secretary

  • University of Florida
  • United States
  • Jul 29, 2022
Part Time - Fixed Term

Job Description:

Classification Title:


Job Description:

Jay Secretary Position Description:

WFREC Service:

  • Incumbent practices and fosters team spirit and positive productive relations with colleagues at the WFREC.


  • Greets visitors, receive and route incoming calls and provides information concerning faculty/staff locations and availability.
  • Contact person for office mail and packages. Maintains office supply inventory and upkeep of office, machines and equipment.


  • General secretarial duties include but are not limited to: Copying, filing, scanning, faxing, and preparing Overnight packages for pick-up.
  • assist with annual asset inventory
  • coordinate graduate student dormitory reservations and upkeep
  • maintain and collect Vehicle Mileage Logbooks
  • other duties deemed necessary by the Center Director.

Events & Public Relations:

  • Assist WFREC Events Coordinator with activities such as data entry into database management systems, mailings, organizing event information, registration, setup/tear-down, and evaluation surveys.
  • Promote WFREC through newsletter creation, website editing, and maintaining an active presence on Facebook, Twitter, and other media postings.
Expected Salary:

$11.00 Per Hour

Minimum Requirements:
  • A high school diploma and two years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
  • Type at least 35 wpm.
  • Must have a flexible work availability to participate in events as needed.
  • Ability to pay attention to detail, accurately record and transfer data from logbooks to electronic spreadsheets.
  • Ability to communicate effectively verbally and in writing
  • Organized, good time management skills, team oriented, and good interpersonal skills required.

Must have a valid Driver License - may be required to drive a state vehicle in the performance of the job to run errands or travel between WFREC sites.


Preferred Qualifications:


Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No