Resource Description Specialist – Serials Unit - Library Associate I

 
  • University of Florida
  • United States
  • Jul 27, 2022
Full Time - Continuing

Job Description:

Classification Title:

Library Associate I

Job Description:

NOTE: Please be aware this position is not located on the main campus but at the University of Florida, Interim Library Facility (ILF). The address is: 4040 NE 49th Avenue (RTS – Job Corps Route 24).

JOB SUMMARY

The Resource Description Specialist for the Serials Unit performs original and complex copy cataloging for serial publications for the Resource Description Services Department (RDS). This includes cataloging serials in all formats and all languages according to accepted professional standards. Complex copy cataloging support is also provided for monographic content entering the Florida Academic Repository (FLARE). The incumbent performs bibliographic maintenance as needed due to changes in serial publication titles and other characteristics, solves problems, and makes needed corrections and updates in catalog data. Additional responsibilities include reviewing and contributing to workflows and procedures updates, training staff, and creatively resolving problems. These tasks require efficient application of a high level of understanding of national cataloging standards and tools, as well as general classification skills for literary materials.

To support all students, staff and faculty, and foster excellence in a diverse and collaborative society, the Libraries are actively seeking candidates who bring culturally-rich lived experiences to work with individuals of diverse backgrounds, experiences, races, ethnicities, genders, sexual orientation, and perspectives.

Original and Complex-Copy Cataloging and Metadata Enhancement - Serials

This position is specifically responsible for cataloging serials in all languages and most formats using Resource Description and Access (RDA) cataloging rules. This includes describing the content of items and conducting subject analysis as well as assigning appropriate access points and classification numbers. Catalog records are contributed to OCLC WorldCat, and included in the library management system.

  • Using Machine Readable Cataloging (MARC) creates original catalog records for materials as needed according to the Cooperative Online Serials Program (CONSER) standards of the Program for Cooperative Cataloging (PCC).
  • Enhances cataloging records as needed, replacing the OCLC master record after completing edits according to CONSER RDA standards. Reviews bibliographic records for accuracy and applies local and PCC rules and practices governing metadata description and subject analysis.
  • Imports and overlays bibliographic records from the OCLC WorldCat bibliographic database for use in the Alma Integrated Library System (ILS) database.
  • Verifies that all access points are authoritative by searching the national and local authority files and revises or creates new authority records submitted through the Name Authority Cooperative Program (NACO) with routine review by the department’s NACO Coordinator.
  • Regularly consults the ISSN Portal database to compare OCLC and ISSN records and address discrepancies.
  • Stays current on the latest standards, procedures, and documentation, working with managerial staff to develop best practices and establish new policies and procedures for Serials cataloging.
  • Works with bibliographic and authority records that use older cataloging rules, such as AACR2.

Complex-Copy Cataloging and Metadata Enhancement – Monographs

Activities consist of describing the content of items and conducting subject analysis as well as assigning appropriate access points and classification numbers.

  • Reviews bibliographic records for accuracy and applies all local procedures.
  • Keeps current with library and departmental procedures and documentation and recommends changes.
  • Creates original catalog records for materials as needed according to the Bibliographic Cooperative Program (BIBCO) standards of the Program for Cooperative Cataloging (PCC).
  • Applies local and PCC rules and practices governing metadata description and subject analysis.
  • Verifies that all access points are authoritative by searching the national and local authority files and revises or creates new authority records submitted through the Name Authority Cooperative Program (NACO) with routine review by the department’s NACO Coordinator.
  • Enhances records with copy, replacing the OCLC master record after completing edits according to BIBCO RDA standards.
  • Reclassifies material from one shelving scheme to another (i.e., Dewey Classification to Library of Congress Classification).
  • Works with bibliographic and authority records that use older cataloging rules such as AACR2.

Departmental Support

Contribute to the culture of a collaborative and supportive team environment. This includes participating in team building and cross-training efforts. Completes special projects, provides department support, performs routine and complex problem solving, and other tasks as requested by managerial staff.

  • Utilizes knowledge of the library management system (e.g., bibliographic, holding, item, etc.) and library workflows and practices to effectively solve problems with descriptive records.
  • Answer questions, and train team members and student workers on advanced techniques.
  • Consults with FLVC and library staff within and outside the department to resolve complex cataloging and database problems.
  • Participate in special cataloging projects as needed.
  • Contributes to writing, reviewing, and editing of unit procedures and policies.

Other Duties as Assigned

Attends meetings and participates in appropriate training and on library committees as requested. Participates in professional development opportunities as appropriate.

RESOURCE DESCRIPTION SERVICES

The Resource Description Services Department supports the University’s academic programs and research by providing metadata description and processing for physical and digital collections held by the George A. Smathers Libraries. The department catalogs approximately 20,000 titles per year in compliance with national standards of bibliographic control and in keeping with established cataloging priorities. Original record contributions to OCLC, an international bibliographic database, number around 5,000 annually. The department participates in international cooperative cataloging programs including CONSER, BIBCO, NACO, and SACO. Currently comprised of three librarians and fifteen staff members, RDS consists of five units: Contributed Cataloging, Copy Cataloging, Government Documents Cataloging, Metadata, and the Serials Cataloging Unit. They collaborate to create efficient workflows and apply the latest technologies to meet user needs. The department works with the Acquisitions and Collections Services department to load e-resource packages, which add thousands of records to the library catalog each year. Original record contributions to OCLC, an international bibliographic database, number 5,000 annually. The department participates in international cooperative cataloging programs including CONSER, BIBCO, NACO, and SACO. Department units collaborate to create efficient workflows and apply the latest technologies to meet user needs.

UNIVERSITY OF FLORIDA LIBRARIES

The libraries at the University of Florida form the largest academic information resource system in the state of Florida with seven libraries and two off-campus facilities. The George A. Smathers Libraries are comprised of six of the campus libraries, and the off-site facilities. In addition to this system, the Lawton Chiles Legal Information Center is part of the Levin College of Law. The Libraries hold over 6.27 million print volumes, 1.5 million e-books, 145,000 full-text electronic journals, over 1000 electronic databases, 1.3 million documents, over 15 million digitized pages from the Libraries’ collections and 1.4 million maps and images. Distinctive holdings include the Isser and Rae Price Library of Judaica, Latin American and Caribbean Collection, Baldwin Library of Historical Children’s Literature and the P.K. Yonge Library of Florida History. The Libraries maintain partnerships and engages in a variety of collaborative, international projects while engaging with the UF community. We are a member of the Association of Research Libraries (ARL) and other regional library consortia.

The library staff consists of more than 300 FTE librarians, technical/clerical staff and student assistants. The George A. Smathers Libraries are strong advocates for inclusion and intellectual freedom. The Libraries’ commitment to both is articulated in the Inclusion and Intellectual Freedom Statements. The Smathers Libraries will foster and maintain a culture that supports DEI, as values are foundational and permeates all aspects of our organization per Strategic Directions 4: Diversity, Equity, and Inclusion. Support for professional development is central to the Smathers Libraries. Supports include a formal mentoring program, a robust training program, release time for research and professional service, a comprehensive grants program, and funding for professional development travel.

THE UNIVERSITY OF FLORIDA

The University of Florida (UF) is the state of Florida’s preeminent university. The state's oldest and most comprehensive university, UF is among the nation's most academically diverse public universities and won the 2018 Senator Paul Simon Award for Comprehensive Internationalization. UF is currently fifth among “Top Public Universities” in the U.S. News and World Report and second among Forbes “Best Value Public Colleges (2016). UF has a long history of established programs in international education, research, and service. It is one of only 17 public, land-grant universities that belong to the Association of American Universities. At UF we have some of the top faculty in the country. In addition to attracting over $900 million in research each year, they foster the uniquely collaborative environment that transforms potential into actual results. UF traces its beginnings to a small seminary in 1853 and is now one of the largest universities in the nation, with more than 50,000 students. The University of Florida seeks to address key challenges of our time, from COVID-19 to racism. In 2020 President Fuchs announced a UF-Anti-Racism Initiative. You can read about various efforts across campus on the University’s dedicated anti-racism website.

BENEFITS

University benefits for this position include retirement plan options, insurance benefits, paid family leave (parental and medical), tuition fee waiver program, and employee assistance program, as well as paid time off and holidays. Gainesville, Florida, has no state or local income tax. The University of Florida provides ongoing guidelines and resources related to COVID-19.

AFFIRMATIVE ACTION/EQUAL EMPLOYMENT OPPORTUNITY

The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. We are dedicated to the goal of building a broadly diverse and inclusive faculty and staff within a culturally diverse and pluralistic environment; we invite all qualified applicants including women, members of underrepresented groups, individuals with disabilities, and veterans. The University of Florida is a public institution and subject to all requirement under the Florida Sunshine and Public Records laws.

If an accommodation due to a hearing or speech disability is needed to apply for this position, please call 352-392-2477 University of Florida Human Resources or the Florida Relay System at 800-955-8771 (TDD).

GAINESVILLE COMMUNITY

Gainesville and the surrounding community are home to approximately 257,000 people and both the University of Florida and Santa Fe College. The city is surrounded by more than 40 nature parks, including many spring-fed lakes and rivers, with many paved and unpaved trails for recreation. The city is just over an hour from the Gulf of Mexico and the Atlantic Ocean. Gainesville is an award winning and innovative city, friendly to both professionals and families. The Guide to Greater Gainesville combines award winning photography and compelling articles that capture all the reasons for calling Gainesville your next home. The City of Gainesville is a progressive municipality that seeks to promote racial equity. The area has numerous cultural institutions and is a haven for sports fans. Jacksonville, Orlando, Tampa, Tallahassee, and St. Augustine are all within a two-hour drive.

Expected Salary:

$37,254 minimum salary; The Smathers Libraries offer a salary commensurate with experience and credentials

Minimum Requirements:

Bachelor’s degree and two years of related library experience; or a Master’s degree and one year of related library experience; or any equivalent combination of experience, training and/or education.

Preferred Qualifications:
  • Working knowledge of RDA, AACR2, PCC programs, and application of Library of Congress Classification and Subject Headings
  • Significant experience working with MARC bibliographic, holdings, and item records, particularly within the ALMA Integrated Library System
  • Ability to utilize cataloging tools and resources such as OCLC Connexion, RDA Toolkit, Classification Web, and ISSN Portal
  • Ability to use cataloging procedures and tools and to contribute to their review and development
  • Demonstrated problem-solving ability
  • Reading knowledge of a language other than English
  • A Master’s Degree in Library Science from an ALA accredited program
  • Commitment to contributing to a respectful and caring community for all, including individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives.
  • Evidence of excellent interpersonal skills including oral and written communication
  • Strong oral and written communication skills
  • Ability to work both independently and collaboratively to accomplish goals
  • Flexibility, and ability to adapt and work in a rapidly changing academic environment
  • Basic computer skills and experience with Microsoft Word and Outlook.
Special Instructions to Applicants:

Application Process

To apply, submit

  • a cover letter detailing your interest in, and qualifications for this position
  • your current resume or CV
  • a list of three references including their contact information (telephone number and email address)

Applications will be reviewed as received. Submit all application materials through the Jobs at UF online application system. If you have any questions or concerns about this process, please contact Tina Marie Litchfield, George A. Smathers Libraries Human Resources Office, at [email protected].

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No