Associate Resource Description Specialist/Rare Materials - Library Associate 2

  • University of Florida
  • United States
  • May 4, 2022
Full Time - Continuing

Job Description:

Classification Title:Library Associate II
Job Description:


The primary role and responsibilities of this position are to perform original and complex copy cataloging and authority work in the Contributed Cataloging Unit of the Resource Description Services Department. There will be an emphasis on cartographic materials types, but work will encompass a wide assortment of formats and languages. Records will be created and updated according to accepted professional standards. This includes describing and performing subject analysis of items with appropriate access points, assigning classification numbers, and performing authority work with the resulting records contributed to the OCLC international database as well as to the Libraries' catalog. As an Associate 2, this position contributes to the culture of inclusion and support by serving as a resource in the Libraries for the incumbent's area of expertise. This includes answering questions and providing assistance with training for cataloging procedures and tools.

To support all students, staff and faculty, and foster excellence in a diverse and collaborative society, the Libraries are actively seeking candidates who bring culturally-rich lived experiences to work with individuals of diverse backgrounds, experiences, races, ethnicities, genders, sexual orientation, and perspectives.


Original and Complex Copy Cataloging of Antique and Modern Cartographic Materials

Original and complex copy cataloging of antique cartographic materials, applying machine-formatting rules (MARC) and descriptive content rules (RDA, PCC, DCRM(C)) established in international standards to represent maps and other cartographic materials.

  • Perform independent original cataloging of maps and atlases in English and other languages.
  • Understand and apply cartographic terminology and applicable rules governing the cataloging of maps.
  • Record scale, coordinates, and other significant notations to distinguish and describe cartographic materials.
  • Perform authority work according to local and PCC guidelines.
  • Assign Library of Congress Classification as determined by the geographic area covered by the map, and its scale, date, and topical aspects.
  • Perform research as needed to document information contained in the bibliographic and authority records for antique maps.

Original and Complex Copy Cataloging other Materials

Perform original and complex copy cataloging for MARC records for early printed books in a variety of European languages following descriptive content rules (RDA, DCRM, and PCC) established in international standards. Provide RDA/PCC original and complex copy cataloging for 19th–21st century monographic materials in a variety of formats and languages. These tasks require efficient application of a high level of understanding of these standards and tools, as well as comprehension of the basic subject matter covered by academic works in various fields and classification for literary materials.

  • Assign subject headings from the Library of Congress Subject Headings (LCSH).
  • Create or verify call numbers based on the Library of Congress Classification (LCC) and local practice.
  • Create records for the local online catalog through use of the international utility OCLC.
  • Submit for review original corporate body, family, series, and name/title authority records for the LC/NAF national database and contribute name authority records independently to enhance the probability of user success in searching.
  • Submit for review proposals for SACO subject terms for inclusion in LCSH.
  • Evaluate indexing terms as encountered in the catalog for consistency within the existing database and make corrections or referrals as needed.
  • Participate in quality control of original cataloging through record editing procedures.

Departmental Support

Contribute to the culture of a collaborative and supportive team environment. This includes participating in team building and cross-training efforts.

  • Answer questions and train team members and student workers on advanced techniques.
  • Review work by other team members as part of learning exercises.
  • Contribute to the review and update of departmental workflows and documentation.
  • Participate in special cataloging projects as needed.


  • Serve on library and university committees and task forces as needed.
  • Participate in selected professional development and training opportunities
Expected Salary:

$41,936 minimum salary; the Smathers Libraries offer a salary commensurate with experience and credentials.

Minimum Requirements:

Bachelor’s degree and four years of related library experience; or a Master’s degree and two years of related library experience; or any equivalent combination of experience, training and/or education.

Preferred Qualifications:
  • Knowledge of Resource Description & Access (RDA), Anglo-American Cataloging Rules (AACR2), Program for Cooperative Cataloging (PCC) guidelines, and Library of Congress Subject Headings (LCSH).
  • Knowledge of descriptive cartographic rules: Descriptive Cataloging Rules for Rare Materials (Cartographic) (DCRM(C)).
  • Knowledge of Library of Congress Classification schedules.
  • Knowledge of MARC formatted bibliographic information in OCLC and UF ALEPH online catalog, or comparable online catalog system.
  • Knowledge of Library of Congress descriptive cataloging practices.
  • Working knowledge of book and printing history, bibliography, and best practices related to rare books and special collections materials, especially printed books, ephemera, prints, maps and other graphic works, and art objects and three-dimensional objects, including knowledge of Descriptive Cataloging of Rare Materials (Books) (DCRM (B)).
  • Written knowledge of at least one language other than English.
  • Strong verbal and written communication skills.
  • Ability to work productively and cooperatively in a complex environment while maintaining effective working relationships.
  • Commitment to contributing to a respectful and caring community for all, including individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives.
  • Ability to work independently.
  • Knowledge of and ability to use different types of computer hardware and software.
  • Knowledge of humanities subject terminology.
  • Knowledge of science, social science and cartographic subject terminology.
  • Knowledge of or experience with non-MARC formats and non-AACR2/RDA metadata standards
Special Instructions to Applicants:

To apply, submit

  • a cover letter detailing your interest in, and qualifications for this position
  • your current resume or CV
  • a list of three references including their contact information (telephone number and email address)

Applications will be reviewed as received. Submit all application materials through the Jobs at UF online application system. If you have any questions or concerns about this process, please contact Tina Marie Litchfield, George A. Smathers Libraries Human Resources Office, at

Applications must be submitted by 11:55 p.m. of the posting end date.

Health Assessment Required:No