AST DIR, Development

  • University of Florida
  • United States
  • Nov 20, 2021
Full Time - Continuing

Job Description:

Classification Title:

Assistant Director of Development

Job Description:

Portfolio Management

  • Responsible for the identification, cultivation, solicitation and stewardship of prospects at the annual giving and mid-range levels.
  • Focus on individual prospects and work with leadership, corporate and foundation prospects where gift/grant is assessed at lead annual gift and mid-range gift levels of ($2,000-$30,000)
  • Build a portfolio of fundraising prospects and strategically manage relationships through face-to-face visits.
  • Require extensive travel by automobile; maintaining an acceptable driving record that meets insurance requirements and an active Florida driver license must be maintained to meet this function.

Event Coordination

  • Assist IFAS development team with annual donor recognition events, and Deans Circle events
  • Identify award recipients for annual donor recognition events
  • Select vendors and sites, menu selection, negotiate and prepare contracts in compliance with UF and Office of Development and Alumni Affairs regulations, determine staffing needs
  • Assist with mailings, rsvps, nametags, on-site event registration, parking arrangements, etc.
  • Assist with event set-up, break-down, and serving as a host
  • Assist with pre- and post-event publicity and follow-up
  • Schedule quarterly Deans Circle events, travel with the CALS Dean, and other Deans Circle related functions.
  • Design and producing collateral or promotional materials that relate to events, including programs, pledge forms, signage, in compliance with Development Office and IRS policies and requirements
  • Assist with College of Agricultural and Life Sciences giving societies.
  • Develop strategies for increasing donor participation, retention and engagement in the CALS Dean’s Circle.
  • Plan and execute events targeted towards current and potential Dean’s Circle members.
  • Assist the Director of Corporate Relations with increasing corporate participation in the CALS Partnership Program.
  • Coordinate the CALS Student Philanthropy Council.

Annual Giving

  • Develop and implement a lead annual gift and mid-range donor gifting strategy. This strategy will include:
  • Develop qualified donor portfolio at annual fund level
  • Develop qualified donor portfolio at the mid-range donor level
  • Qualify potential major gift targets
  • Prepare annual giving and mid-range gift proposals


  • Ensure best practices in office systems, files and record keeping; ensure effective use of strategic tools and resources such as contact reports, prospect management, research, and analysis, and the Advance database.
  • Plan and monitor the budget, using resources for best results in fundraising and planning activities involving volunteers, prospects, faculty and administration.

Perform related duties as required or deemed appropriate to the accomplishment of the responsibilities and functions related to this position.

Expected Salary:


Minimum Requirements:

Master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and one year of appropriate experience.

Must have a valid driver's license.

Preferred Qualifications:

The ideal candidate will possess:

  • One to three years of fundraising, development, sales or related experience.
  • Prior experience in a university or nonprofit environment.
  • General knowledge and understanding of business/economic environment.
  • Knowledge of fundraising principles, methods, and standards.
  • Demonstrated successful experience in prospect identification, relationship building, solicitation and stewardship.
  • The ability to work strategically, develop and implement constituency programs and activities, along with a talent for motivating volunteers.
  • Ability to work collaboratively and a team player.
  • Competency in problem solving.
  • Must be an outstanding communicator and possess excellent written and verbal communication skills; interpersonal skills; and the ability to work collegially and interact effectively with a diverse constituency.
  • An appreciation for and support of diversity in the workplace in all its forms; proven success working with stakeholders; excellent strategic planning and project management skills; experience in a data-driven environment; organizational skills; and the ability to lead, influence and motivate others are required.
  • Working knowledge in these areas: Windows, Microsoft Word, Microsoft Excel, Microsoft Access, WWW browsers, preferably Internet Explorer, E-mail. Working knowledge of a donor database, contact management and tracking system.
  • The ability and willingness to travel. A valid driver license and good driving record are essential.*

*Business expenses are reimbursed through a standard accounting system. The ability to pay for expenses using your own personal credit card or funds and have them reimbursed is essential.

UF Advancement has defined the following critical competencies for organizational and position specific success:

  • Relationship Mastery - Identifies, targets and strategically builds relationships with colleagues, prospects, donors and volunteers
    • Establishes and maintains effective relationships; demonstrating genuine interest in the well-being and opinions of others and recognizing common ground with individuals from varying backgrounds
    • Anticipates conversational direction with ability to swiftly adapt and diffuse high tension situations
    • Successfully identifies the proper timing, medium and consistency to engage stakeholders
    • Exhibits a high level of emotional intelligence in all interactions
  • Donor Focus - Ability to establish, cultivate and steward prospects/ donors to build and maintain lifelong partnerships and trust on behalf of the institution
    • Consistently searches for ways to improve the donor experience centralizing all efforts and tasks around meeting their needs
    • Matches donor/prospect passions with university priorities, involving the right people and resources at the right time
    • Places prospect/ donor needs ahead of personal success
    • Utilizes resources, remains flexible and creatively suggests individualized engagement activities
  • Tenacity - Ability to demonstrate the discipline and resilience necessary to successfully achieve goals and strategies
    • Identifies and seizes opportunities, setting “stretch” goals and exceeding them (always looking for the next rung on the ladder)
    • Ability to re-direct prospects from distractions and non-productive requests (in control but not seemingly in control)
    • Strong commitment to close gifts (every day is a domino)
    • Does not give up in the face of obstacles (master of “No”)
  • Credibility - Displays responsible, reliable and trustworthy actions
    • Acts in an ethical and authentic manner to support the mission of the university, demonstrating a “can do” spirit, sense of ownership, urgency and commitment
    • Stay current on functional and technical aspects of one’s job seeking opportunities to acquire new knowledge and skills
    • Promotes and establishes trust, respect and rapport utilizing diplomacy and tact
    • Fulfills commitments made to donors, colleagues and university partners
  • Entrepreneurial Spirit - Ability to generate creative solutions and take risks
    • Understands current environment and possesses the ability to adapt to new opportunities and challenges
    • Generates innovative ideas, solutions and opportunities to positively impact results (doesn’t order from the menu)
    • Learns from success and failure with a drive to succeed (hates to lose)
    • Accepts, embraces and leads change
  • Engaging Communication - Ability to attentively listen and express oneself clearly and empathetically in interactions with others in all forms of communication
    • Possesses the ability to engage and inspire
    • Successfully reads verbal and non-verbal cues adapting communication style and strategy as needed
    • Demonstrates active listening and understands the art of asking questions to skillfully obtain more complete information
    • Commands attention when speaking and presenting to individuals or groups
  • Strategic Thinking - Ability to develop strategies and plans that integrate into the organization’s mission, priorities and goals
    • Ability to effectively synthesize information and data to evaluate and prioritize prospects/donors in a larger context (knows their prospects)
    • Ability to document and illustrate a comprehensive engagement strategy with realistic timelines
    • Collaboratively engages colleagues and academic partners and integrates their knowledge into strategy
    • Ability to think big, and create bold and inspiring tactics
  • Mission Driven - Fundamentally identifies with the core mission to create awareness, build relationships, generate support and recognize donors for the purpose of advancing the university
    • Considers national trends and best practices of advancement within higher education
    • Possesses a solid appreciation of UF history, culture and tradition
    • Understands the power of philanthropy and how to engage donors toward achieving their goals

Creates advocates for the university through the ability to “visualize dreams”, “ask”, and “close”

Special Instructions to Applicants:

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No